One of the greatest things about SharePoint is that it possesses native capabilities that you can use to begin formalizing your business process so that your organization is running efficiently and effectively. Many organizations have used SharePoint for a variety purposes, but many of them started by using SharePoint as a place to share and collaborate on documents and other files. And that collaboration is only made easier thanks to SharePoint Lists.
Introducing SharePoint Lists
Let’s say you need to request something from someone in your company. But instead of an immediate answer, you’re told to complete “the form” in Word, Excel or PDF. Take any one of those file formats and convert it to a SharePoint List. A SharePoint List is a container for information that is quite reminiscent of a simple spreadsheet. This is an excelent way to keep information organized in a SharePoint site. In these lists, data is collected in rows and each row is considered a list item.
Most forms can be configured easily. And straightaway you will have data entry forms and reports (aka List Views) as data gets entered. Then, you can even add some workflow and potentially develop Key Performance Indicators (dare to dream!) over time. Most of this takes some configuration and is only limited by imagination and experience in developing SharePoint-based solutions. Admittedly, there may be times when you need something extra to fill a functional gap. The good news is customization is possible in both light- and heavy-duty methods, especially with the recently-released SharePoint Framework, which is a topic for another day. If you’d like to get even deeper into the capabilities of SharePoint Lists, click HERE.
By combining a variety of solutions into a single portal, you end up creating a “one-stop shop” digital workplace. This workplace will host the right information and tools for your staff. If this is something your organization is aiming to achieve with its IT strategy, just contact us and we’d be happy to explore this with you.